How a Highly Regulated Financial Advisory Firm Migrated from Virtual Cabinet to Workiro in One Weekend — With Zero Downtime

Challenge – 100% Confidence Needed In A Highly Regulated Industry

Established almost 50 years ago, Medical Assurance Bureau offers advice on Investments, pensions and portfolio management to a wide range of clients.

“We are very highly regulated, so the decision [of which document management system] is a huge one.“

Andy explains nothing less than 100% confidence would do in such a highly regulated industry dealing with sensitive information.

But as Virtual Cabinet took up a lot of space – the decision was taken to look for a cloud-based alternative.

"When the team told me about Workiro, it seemed a logical next step."

Extremely Fast Migration With No Downtime

Andy was blown away with the speed of the migration:

"The transition to Workiro from Virtual Cabinet was very smooth. We started on a Friday. The Workiro team kept in contact with me over the weekend, and it was done by Sunday morning. This flexibility meant no downtime for us."

There have been few problems since migration either:

“The transition was as slick as promised, and the biggest compliment is that I haven't had to contact you that much in the twelve months we’ve been using Workiro.”

The company is now primarily using Workiro as a document management system, similar to Virtual Cabinet.

The Results: "If Somebody's Using Virtual Cabinet Now, They Have No Reason Not To Move To Workiro."

Andy is very happy with Workiro:

“I’m struggling to think of any negatives”

On how he now uses it day to day:

“When I need a document, I often need it immediately. It is fundamental to our business, and Workiro hasn’t let me down. We were supported through the implementation without any hiccups."

On whether others should move from Virtual Cabinet:

In terms of satisfaction, I’d rate it 10 out of 10. If somebody's using Virtual Cabinet now, they have no reason not to make the move to Workiro.”

Andy also stresses getting rid of hardware - and the grind of manual daily backups and ongoing maintenance – was a huge advantage in terms of both initial outlay for a new server, and ongoing IT-management costs.

What’s more, moving to the cloud meant no risk of downtime versus the previous server-based solution.

Andy concludes:

“In our business, I have got to have 100% confidence in our systems – and Workiro gives me that confidence.”